TOP 7 BEST PRACTICES FOR SECURE IT ASSET DISPOSITION IN CANADIAN ENTERPRISES

Top 7 Best Practices for Secure IT Asset Disposition in Canadian Enterprises

Top 7 Best Practices for Secure IT Asset Disposition in Canadian Enterprises

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With data breaches, compliance mandates, and e-waste concerns on the rise, Canadian enterprises must handle IT asset disposition (ITAD) with extreme care and strategy. From the moment a device becomes obsolete to its final disposal or resale, the process must ensure data security, regulatory compliance, and environmental responsibility.



At Maxicom Global Canada, we support businesses across the country with secure and certified ITAD solutions. Here are the top 7 best practices every Canadian enterprise should follow in 2025.


1️⃣ Implement a Clear ITAD Policy




Every organization should have a written and standardized ITAD policy that outlines:



  • When and how devices should be decommissioned


  • Who is responsible for each stage


  • What disposal or resale methods are approved




This ensures consistency, accountability, and risk reduction across departments.


2️⃣ Prioritize Certified Data Destruction




Before any device leaves your premises, ensure all data is irreversibly destroyed. At Maxicom, we offer:



  • Data wiping (NIST 800-88 compliant)


  • Hard drive shredding and degaussing


  • Certificates of Data Destruction (CoD)




This step is crucial for protecting sensitive information and ensuring compliance with PIPEDA, HIPAA, and other data protection laws.


3️⃣ Maintain Chain of Custody




From pickup to final disposition, maintaining a secure chain of custody is essential. This includes:



  • Barcode tracking of every asset


  • Secure transportation


  • Real-time status updates


  • Signed transfer logs




Maxicom provides end-to-end documentation and transparent tracking for peace of mind.


4️⃣ Maximize Value Through Remarketing




Instead of discarding all retired IT equipment, assess what can be refurbished and resold. Maxicom helps clients:



  • Grade and test usable devices


  • Wipe and prepare assets for resale


  • Sell them through verified secondary markets




This helps Canadian enterprises recover costs and reduce environmental impact.


5️⃣ Comply with Environmental Regulations




Canada has strict regulations on electronic waste disposal. Work only with ITAD providers who:



  • Follow federal and provincial e-waste laws


  • Use R2-certified or e-Stewards recycling partners


  • Commit to zero landfill policies




At Maxicom, we make sure your disposal is both compliant and eco-friendly.


6️⃣ Keep Detailed Records and Audit Trails




Every step in your ITAD process should be documented to support:



  • Internal audits


  • Regulatory compliance


  • Insurance or legal inquiries




We provide detailed reports on assets, data destruction, resale value, and environmental impact — essential for ESG reporting and compliance.


7️⃣ Partner with a Trusted ITAD Provider




The most important step? Work with a reputable ITAD partner who offers:



✅ Certified processes
✅ Industry experience
✅ Data security expertise
✅ Transparent communication



Maxicom Global Canada is trusted by leading enterprises nationwide for secure, scalable, and sustainable ITAD programs.


Secure, Compliant, and Responsible — That’s Maxicom




Whether you’re retiring 10 laptops or decommissioning an entire data center, the way you manage IT asset disposition matters. Our certified ITAD services help Canadian companies reduce risk, stay compliant, and gain value from their retired IT assets.


Talk to Maxicom Canada Today




Protect your data. Stay compliant. Go green.
Contact Maxicom Global Canada to design a secure ITAD strategy tailored to your business.

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